2006-2007
INSTRUCTIONS FOR GRADE
REPORTING
AND
COMMENT CATALOG
FILE FOR FUTURE REFERENCE
RHS GRADE
REPORTING SYSTEM
INSTRUCTIONS FOR TEACHERS
Please refer to the following when
recording grades on scan sheets. If you
have any questions, please contact Ms. Dierolf in Room R354. Please read all
instructions before completing the grade scan sheets.
I.
GRADES/COMMENTS
1. Students may be given the following grades:
A+, A, A-, B+, B, B-,C+, C, C-, D+, D, D-, F, I and P. (See IX.)
2. Use Incomplete (I) grades for students who have missed
classroom instruction because of an extended absence due to illness. Forms are available in R354.
3. Pass (P) grades are only for SAT, Sectionals, and
Volunteerism courses.
4. (X) grades are not used at RHS.
5. Students may receive two comments on their report
cards. (See attached comment
catalog.) Use comment
6. Failing grades must have a
comment. Any student who is given an “F”
must have a comment explaining why the “F” was given on the report card. Please see attached comment catalog.
II.
GRADE
REPORTING SCAN SHEETS
1. The scan sheet is divided into two sections
that are separated by a perforation.
a.
The left section is for your
records. DO NOT DETACH THIS
SECTION. It must remain attached until
the grades are processed. After
processing is completed, this section will be returned to you.
b.
The right section will be
submitted for processing. Grades must be entered correctly in this section.
2. Do not fold, staple or mutilate the scan sheets. Damaged sheets may not be processed properly.
III.
RECORDING
QUARTER GRADES AND COMMENTS
1. When recording grades on scan sheets, use a number two
pencil. PRESS FIRMLY. Marks should be as dark as possible.
2. To record grades and comments, proceed as follows:
a.
Record the grade under the
appropriate marking period on the left section of the scan sheet. As previously stated, this section MUST remain attached to the right section and will be returned
for your records. After the first
quarter, each student’s previous grade(s) will print in this area as well.
b.
Proceed to the right section
of the scan sheet to the column labeled Current Marking Period:
1.
Record the current marking
period grade in the appropriate space.
c.
DO NOT use the class absences
box.
d.
Finally, record the comments
in the comment section. You may use two
comments for each student. If you use
only one comment, it must be recorded in comment
Example: If you want to record comments 5 and 31,
proceed as follows: Darken circle 5 in
comment
IV.
FINAL
EXAM GRADE
1. The final exam grade must be recorded in the comment section of the grade reporting scan sheet. See comments 1 through 6 in the attached comment catalog. Comment 96 is used for students who are not required to take the final exam, because they have “A” grades in each quarter.
2. Any class with a meeting time of 6 days per cycle or more
must be given a final exam.
V.
FINAL
GRADES
1. Final grades are to be used at the following
times:
a.
At the end of the second
quarter for first semester courses.
b.
At the end of the fourth
quarter for full year and second semester courses.
2. Final grades are placed in the final grade box.
3. Each student must be given a final grade. The computer will not average the grades.
4. The final exam grade must count as 20% of the final grade.
Examples:
Semester Course – Count the first and second
quarter grades twice and average with the final exam grade.
Full Year Course – Average the four marking
period grades and the final exam grade to get the final grade.
VI.
CORRECTING
MISTAKES ON THE SCAN SHEET
1. If a mistake is made when recording a grade on the scan sheet (“B” is recorded but should be an “A”), erase the incorrect grade completely and replace it with the correct grade. Be sure the entire mark is erased.
VII.
NEW
STUDENTS AND STUDENTS NO LONGER IN CLASS
1. If a student’s name is missing from your scan sheet, use
the add/delete sheet to have it added.
2. If a student is no longer in your class and his/her name
appears on your scan sheet, use the add/delete sheet to have it deleted. Please
give the deleted student a grade.
3. Use the CUT OFF DATE provided to you
on the add/delete sheet to determine if students should be added or deleted.
4. If a student is new to RHS, transfer grades may be
available in the Guidance Office. See
Mrs. Spiers.
VIII.
TEACHER
ABSENCE
1. Teachers who are absent on the date grade reporting scan
sheets are due ARE RESPONSIBLE to have their sheets in R354
by the designated time. The date and
time will be communicated to teachers near the end of each quarter.
IX.
GRADE
RELATIONSHIPS
A+ 97-100%
A 93-96%
A-
90-92%
B+ 87-89%
B 83-86%
B-
80-82%
C+ 77-79%
C 73-76%
C-
70-72%
D+ 67-69%
D 63-66%
D-
60-62%
F 59% and below
X. ESTABLISHMENT OF QUARTER GRADE PERCENTAGES
Class Work, Class Participation/Independent Practice 20%
Major Tests/Quizzes 30%
Alternative Assessments 40%
Homework/Notebook 10%